Northampton Area Swimming
38th Annual Pioneer Valley Invitational
Smith College Dalton Pool, Northampton, MA
November 28-30, 2008
Sanctioned by NE Swimming #NE-08-107 (TT)
Results (Adobe PDF)
Hy-Tek CL2 File for Team Manager (no time trials)
Hy-Tek CL2 File for Team Manager (time trials only)
Meet Director: Sherry Wingfield
Meet Referee: Bob Menck
Entry Chairperson: Ed Wingfield
MEET FORMAT: The meet will be swum as timed-finals. Each session will be seeded by computer based on positive check-in at the beginning of each session. Coaches will receive a positive check-in sheet before each session, which must be returned no later than 30 minutes before the beginning of the session. Heat sheets will be posted around the pool deck. Coaches will be able to pick up heat sheets for each event at the control table.
SITE: Smith College Dalton Pool is a 6-lane, 25-yard pool with seven-foot-wide lanes and non-turbulent lane lines, fully-automatic Colorado timing system with touchpads at the finish end of the pool with a full 6 lane electronic display. The finish end of the pool is 4 feet deep; the turn end of the pool is 13 feet deep. Spectator seating for 500. The pool is located inside the Ainsworth Gymnasium, College Lane, Northampton, MA 01060. Please enter through the main entrance on College Lane. Directions may be found later in this document.
COURSE: Short course yards (25 yards).
EVENTS and SESSIONS: See attached list.
ELIGIBILITY: All contestants must be 2008 or 2009 USA Swimming registered athletes. All swimmers must be registered before the entry is submitted. Teams that enter unregistered swimmers will be subject to a fine of $100 per unregistered swimmer. New England teams entering the meet are required to check their entries with the online registration check tool on the New England Swimming web site. Please contact the New England Swimming Office for registration information. Disabled swimmer forms are available from the New England Swimming Office. New England Swimming Office: 20 Cleveland Road, Needham MA 02492, 781-449-0270,
ENTRY INFORMATION: Entries will be accepted on and after October 15, 2008. Entries received before October 15, 2008 will be considered received on October 15, 2008. Entries must be received no later than November 21, 2008. Make checks payable to “Northampton Area Swimming”. Mail completed forms (including signed entry cover page and waiver) and payment to the entry chairperson: Ed Wingfield, 419 Burts Pit Road, Florence MA 01062. All entries must be typed or printed legibly, and must use full names and registration numbers from USA Swimming registration. All entries must include a completed and signed entry cover sheet and waiver. No deck entries will be accepted. No refunds will be given for entries that are accepted, or for entries that are rejected due to improper entry. Any swimmer who is entered with incorrect swimmer information, or an incorrect or no ID, or is unregistered, will be scratched from the meet until corrections are made per the New England policy. Northampton Area Swimming will limit the number of swims in the meet to about 3500. Northampton Area Swimming will reserve 75% (2625) for its own team and any other teams (New England and/or out of district) that it may want to invite to the meet. The other 25% (875) of the swims will be open to other teams to submit entries. If on the first day of acceptance, those meet entries exceed the 25% still available in the meet, there will be a lottery of those teams. The lottery will be run by the New England Office. In order to make sure the meet is neither oversubscribed nor under subscribed, all teams included in the 75% must submit their entry and check at least one week before the date of first acceptance.
ELECTRONIC ENTRIES: Electronic entries (such as from Hy-Tek Team Manager or other team management software) that are in CL2 or SD3/SDIF format may be emailed as an attachment to the entry chairperson at
. Please check that your team name, address, and contact information are listed correctly in this file. For email entries, payment and hardcopy of the entry (including signed entry cover page and waiver) must be received within four (4) days, excluding Sundays and holidays, of receipt of the email entry. If payment is received within four (4) days, excluding Sundays and holidays, of the email entry, the email receipt date will be considered the date of entry. If payment is received more than four (4) days, excluding Sundays and holidays, after the email entry, the payment receipt date will be considered the date of entry.
ENTRY LIMITS: Athletes may enter and swim in a maximum of 5 events per day.
ENTRY TIME UPATES: Entry times may be updated until 4 days prior to the first day of the meet. No new entries will be accepted after the November 21, 2008 entry deadline. Entry time updates should be sent via email to the entry chairperson at
. Entry time updates must be sent as Hy-Tek format CL2 files with updated times. (New entries will be automatically excluded.)
ENTRY FEES: Electronic entries: $4.00 for individual events, $5.00 for distance event (400 yds+). Non-electronic entries: $4.50 for individual events, $5.50 for distance events. The Swimmer Participation Fee is $2 per swimmer.
ENTRY TIMES: All entries must be specified in short-course yard (25-yard pool) times. Meter times must be converted to yard times. (Entries with “NO TIME” will be rejected.)
ENTRY CUTS: Entry cuts, if necessary, will be made by the date of receipt. Teams will be notified that they have been accepted or cut from the meet within seven days of receipt of entry. If the meet becomes oversubscribed, a random selection of those entries received on the date the meet becomes oversubscribed will be conducted in accordance with New England Swimming guidelines. Teams that are cut from the meet will have their entry fee returned within four days of being cut.
25-YARD EVENTS: 25-yard events will start from the blocks and finished with buttons and watches at the turn end of the pool.
PROGRAMS: $2.00 per session.
ADMISSION: $1.00 per session.
WARMUPS: The pool will open for warm-ups one-hour before the beginning of each session. The pool will close five minutes before the beginning of each session. Teams will be assigned warm-up lanes after all entries are received.
- Diving will be prohibited during warm-ups except in specifically announced one-way sprint lanes. There will be no diving in the warmup and warmdown areas at any time
- No shaving is permitted at the competition site.
- No glass containers are permitted within the facility.
- Swimmers must be under the supervision of a coach. If a swimmer arrives at the meet without a coach, the swimmer should notify the referee before he/she warms up. The referee will assign the swimmer to a registered coach for warm-ups.
- No camera cell phones are permitted in the locker rooms.
RULES: 2008 USA Swimming rules will govern all competition. Decisions by the meet referee will be final unless a written protest is lodged within 30 minutes of the heat swum.
TIME TRIALS: Time trials will be offered at the discretion of the meet referee if time allows. Time trials are $5.00 for individual events and $20.00 for relays.
DECK ACCESS: Only athletes, coaches, officials, and official meet staff are permitted on the pool deck. All non-athletes on the pool deck must display their USA Swimming registration card at all times. Individuals without their USA Swimming registration card will be removed from the pool deck, and will be subject to a fine by New England Swimming.
SCORING: Scoring is to 12 places. Individual: 16, 13, 12, 11, 10, 9, 7, 5, 4, 3, 2, 1.
AWARDS: Custom medals for the first three places in individual events. Custom ribbons for 4th - 6th places. Individual high point scoring male and female will receive trophies, and high point team trophy will be awarded.
FOOD: A concession stand will be in operation for the duration of the meet.
EQUIPMENT VENDOR: A swimming equipment vendor will be selling suits, goggles, and other accessories for the duration of the meet.
MISCELLANEOUS: Northampton Area Swimming assumes no responsibility for lost or stolen property. Pets of any kind and smoking are not permitted within the facility.
PARKING: There is ample parking available in Smith parking lots: one is adjacent to the Ainsworth Gymnasium. No one should park on the grass or they will be towed - there are plenty of nearby lots if the one at the pool is full. There are two lots very close to the pool which can easily accommodate the meet. One is on Rte. 66 (left out of the pool lot, left onto 66, and left into that lot) and there are walkways to take you right back to the pool. The other is even a shorter walk to the pool and is actually right above the pool. Use Ahwaga Street off Rte. 66 (left out of the pool lot, left onto 66, and left onto Ahwaga) and at the end of the street is a lot. Walk down the stairs to the pool from that lot. If you are coming in from the downtown area (Rt. 66), Ahwaga is a street on the right past Green Street, Forbes Library, and the Smith Parking garage.
DIRECTIONS: North and Southbound on I-91 take exit 18. Take left (north) on Rt. 5/10. Go straight to the center of Northampton. Turn left on Main St. (Rt.9) bear right up hill past Smith College. Turn left onto College Lane going down hill past pond. Bear right at the fork in the road. The pool is on the left at the bottom of the hill.
LODGING: The following hotels and motels are in the area:
The Autumn Inn, 259 Elm Street, Northampton, MA 01060, 413-584-7660 (0.7 miles from pool)
Best Western of Northampton, 117 Conz Street, Northampton, MA 01060, 413-586-1500 (1.3 miles from pool)
The Hotel Northampton, 36 King Street, Northampton, MA 01060, 413-584-3100 (0.8 miles from pool)
Clarion Hotel, 1 Atwood Dr. (exit 18 off I-91), Northampton, MA 01060, 413-586-1211 (1.9 miles from pool)