Our mission is to prepare motivated young athletes to maximize their potential as competitive swimmers, as part of a team supported by outstanding coaches and involved parents.
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8 & Under “Quadrathon”
Sunday, January 18, 2009
Hopkins School, New haven, CT. 06515
Held under sanctioned of USA Swimming and Connecticut Swimming #S08-46m 
Meet Director: Lisa Earley ( (203)389-1474
Meet Referee:
Karen Barber ( ) (203)795-0107
Entry Chair:
Lisa Earley ( ) (203)389-1474
Safety Chair:
Bob Pimer
Officials Contact:
Karen Barber ( ) (203)795-0107 
POOL EMERGENCY NUMBER: (203)397-1001 ext. 524 
MEET CLASSIFICATION:  This meet is open to all USA Swimming athletes and clubs.  
MEET FORMAT:  The meet will be swum as timed-finals.  This meet is a “Quadrathon”. In order to be considered for the Quadrathon awards, the swimmer must legally complete all events. 
SCRATCH PROCEDURES: Coaches will receive scratch sheets, which must be returned no later than 35 minutes before the beginning of the session.     
FACILITY: The Hopkins School pool is a 6 -lane, 25-yard pool.  The meet will be conducted by manual timing.  Spectator seating can be accessed on the second floor of the building.  There is ample seating for 300 spectators.  
DISABLED ACCESS: Handicapped parking and access to the building is available from the second floor.  Please contact Chuck Elrick (203)397-1001 ext. 524 for further details. 
COURSE: Events will be swum in short course yards. 
SESSION TIMES: Warm-up will be from 8:00am – 9:00am, with a first event starting at 9:10am. 
ELIGIBILITY:  All athletes must be current athlete members of USA Swimming. Age on the first day of the meet shall determine the swimmer’s age and age group for the meet. Any swimmer who is entered and is unregistered, will be scratched from the meet until registration is completed. All coaches must present a valid USA Swimming coach card to the Meet Director prior to the commencement of any sanctioned swim meet, and must have this card with them while on deck. 
ADAPTED SWIMMING: Any current athlete members of USA Swimming with a disability as defined by USA Swimming Rules and Regulations may enter this meet. If modifications to USA Swimming rules are necessary then the coach or athlete must notify the meet referee of any disability prior to competition. 
ENTRY LIMITATIONS: In order to be considered for the “Quadrathon” awards the swimmer must legally compete and finish in all four events. 
ENTRY TIMES: Events should be entered in SCY.  No Times are discouraged. 
DEADLINES: Entry deadline is Wednesday, January 7, 2009.  All entries must be typed or printed legibly, and must use full names and registration numbers from USA Swimming registration.  No refunds will be given for entries that are accepted, or for entries that are rejected due to improper entry.  Any swimmer who is entered and is unregistered, will be scratched from the meet until registration is completed. 
ELECTRONIC ENTRIES: Electronic entries (such as from Hy-Tek Team Manager or other team management software) that are in CL2 or SD3/SDIF format may be emailed as an attachment to the entry chair at learley851@aol.com.  Please check that your team name, address, and contact information are listed correctly in this file.  Payment for events must accompany the entry or be received by January 7, 2009. 
ENTRY FEES: Electronic entries: $4.50 for individual events, $6.00 for relays.  Non-electronic entries: $5.00 for individual events, $8.00 for relays.   
PAYMENT INSTRUCTIONS: Please make checks payable to Hopkins School and mail to: Lisa Earley 846 Beechwood Road, Orange, CT, 06477. Payment must be received by January 7, 2009. 
CUT PROTOCOL: If the session times out past three and a half hours first we would cut the relays, and if that is not enough we would split the sessions into two with the girls swimming first and then the boys. Clubs will be notified of cuts no later than Monday, January 12, 2009. 
RESERVE THE RIGHT TO MAKE CHANGES: The meet referee reserves the right to make any adjustments to the provisions of the meet announcement deemed necessary to ensure the fair and efficient running of the meet, with prior approval from Program Operations.  Clubs will be notified of cuts no later than Monday before the meet. 
RELAYS: there is no limit to the number of relays a team may enter.  All relay swimmers must be officially entered in the meet. 
WARM-UPS: The pool will open for warm-ups one-hour before the beginning of each session.  The pool will close five minutes before the beginning of each session.  Teams will be assigned warm-up lanes after all entries are received. CT Swimming warm-up procedures will be in effect. 
  1. Diving will be prohibited during warm-ups except in specifically announced one-way sprint lanes.  There will be no diving in the warm-up and warm-down areas at any time
  2. No shaving is permitted at the competition site.
  3. No glass containers are permitted within the facility.
  4. Swimmers must be under the supervision of a coach.  If a swimmer arrives at the meet without a coach, the swimmer should notify the referee before he/she warms up.  The referee will assign the swimmer to a registered coach for warm-ups.
  5. No electronic devices with cameras are permitted in the locker rooms.
RULES: 2009 USA Swimming rules will govern all competition.   
TIMERS OR WORK ASSIGNMENTS: Teams will be assigned timer responsibilities based on the number of entries.  If you would like to officiate this meet please contact the meet referee listed on the first page. 
DECK ACCESS: Only athletes, coaches, officials, and official meet staff are permitted on the pool deck.   
SCORING: The individual events will be scored by adding all the swimmers times together to determine the Quadrathon placing. 
AWARDS: Trophies will be awarded to the top 6 finishers in each age group of the Quadrathon scoring.  Ribbons will be awarded for the top 6 finishers in each individual event and the top 3 finishers in each relay event. 
CONCESSIONS: A concession stand will be in operation for the duration of the meet. 
PARKING: Cars must use a designated parking spot and not park along driveways or block access roads. 
DIRECTIONS: From Rte. 15 (Wilbur Cross Parkway, Exit 59, South, from Hartford):  At the end of the exit ramp, turn right.  Rte. 63 (Amity Road) and Rte. 69 (Litchfield Turnpike) merge to form Whalley Ave.  Approximately ¾ of a mile from that intersection, turn right onto Rte. 122 (Dayton Street).  After traveling one block, follow Rte. 122 through the traffic signal onto Forest Road.  The Hopkins School driveway is on the right immediately after the next traffic signal.
From Rte. 34 or 15 (Wilbur Cross Parkway, Exit 57 North, from NYC):  From Rte. 15, take Rte. 34 (Derby Turnpike) east for 2-1/2 miles, turn left onto Rte. 122 (Forest Road).  Hopkins is on the left after approximately ½ mile.
From I-91 or I-95 North (New London – Hartford):  Exit onto the Oak Street Connector-Downtown Rte. 34 (which is Exit #1 on I-91 and Exit #47 on I-95).  Proceed to the end of the connector and then exit straight ahead onto the parallel Frontage Road (Rte. 34).   Continue on this road about a mile until you reach the Boulevard.  Take a right and get into the far left lane.  At the light take a left – all the while remaining on Rte. 34.   Continue until you come to Rte. 122 (Forest Road).  Take a right and Hopkins will be on the left after traveling about ½ mile.
From Rte. 95 (North from NYC):  Use Exit #43 (Rte. 122, Campbell Ave. West Haven).  Turn left at the end of the ramp.  Follow Rte. 122 for 2 miles across both Rte. 1 (Boston Post Road) and Rte. 34 (Derby Turnpike), at which point it becomes Forest Road.  Hopkins is on the left about ½ mile ahead.